Provide administrative support for the project start-up, coordination, accounting, and general office support to Project Coordinator, Project Managers and Project Engineers in a team environment
Essential Duties & Responsibilities
Assist with management and organization of record documents for all Rush projects
Coordinate drawing reproduction through ARC
Assist with the creation and maintenance of the subcontract commitment and components in Timberline
Enter project cost budgets into Timberline
Distribute owner contracts and budgets to appropriate parties
Distribute documents through Docusign for signature and route to appropriate parties
Assist with the preparation and management of subcontracts, insurance documents and safety plans for all projects
Assist with preparation of the project closeout process, including O&M, warranty, and archiving of all project documents
Assist with distribution of invitations to bid, drawings, specs, other bid documents, and monitor bids email folder
Assist with the maintenance of distribution lists, and compliance logs for all projects
Utilize experience as office administrator to support Project Coordinator
All other duties as assigned by Project Coordinator
Supporting Duties & Responsibilities
Foster outstanding customer service and positive client relationships
3+ years of experience with a background in commercial construction preferred
Proficiency with MS Office suite of applications (Outlook, Excel, Word, etc.) and general office equipment
Experience with industry business software (ie. Timberline) preferred
Strong problem solving skills; identifies and resolves problems in a timely manner
Strong analytical and technical skills; synthesizes complex information and presents numerical data effectively
Strong customer service skills; maintains necessary professional relationships and commitments
Strong oral and written communication skills; proactive and results-driven
Ability to be a self-starter and work well independently as well as with a team
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