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May 25 / Jobs

Project Coordinator

Job Summary

Provide administrative support for the project start-up, coordination, accounting, and general office support to Project Coordinator, Project Managers and Project Engineers in a team environment

Essential Duties & Responsibilities

Assist with management and organization of record documents for all Rush projects

Coordinate drawing reproduction through ARC

Assist with the creation and maintenance of the subcontract commitment and components in Timberline

Enter project cost budgets into Timberline

Distribute owner contracts and budgets to appropriate parties

Distribute documents through Docusign for signature and route to appropriate parties

Assist with the preparation and management of subcontracts, insurance documents and safety plans for all projects

Assist with preparation of the project closeout process, including O&M, warranty, and archiving of all project documents

Assist with distribution of invitations to bid, drawings, specs, other bid documents, and monitor bids email folder

Assist with the maintenance of distribution lists, and compliance logs for all projects

Utilize experience as office administrator to support Project Coordinator

All other duties as assigned by Project Coordinator

Supporting Duties & Responsibilities

Foster outstanding customer service and positive client relationships

Job Requirements

Experience

3+ years of experience with a background in commercial construction preferred

Special Skills

Proficiency with MS Office suite of applications (Outlook, Excel, Word, etc.) and general office equipment

Experience with industry business software (ie. Timberline) preferred

Strong problem solving skills; identifies and resolves problems in a timely manner

Strong analytical and technical skills; synthesizes complex information and presents numerical data effectively

Strong customer service skills; maintains necessary professional relationships and commitments

Strong oral and written communication skills; proactive and results-driven

Ability to be a self-starter and work well independently as well as with a team

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