Temp Administrative Associate, $22.51/hr.

A great local company is looking to bring on a full-time, temporary Administrative Associate. The hours are Monday through Friday and the pay is $22.51 per hour.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES:

Assists an administrator by coordinating parts of a process, project, program or activity ensuring a smooth flow of services and operations (e.g., operator recruitments, injury reports, accident claims), which may include reviewing, processing and maintaining documents/records, tracking (e.g., complaints, injured workers’ time loss, closed claims, safety suggestions), scheduling (e.g., training uniform fittings), distribution of documents and/or information; provides appropriate follow-up.

Collects data and information from a variety of sources; summarizes and/or analyzes information, creates databases and spreadsheets; prepares or assists in the preparation of technical documents requiring the application of related laws, rules, policies and regulations; creates, revises, updates and maintains electronic and hard copy filing systems and databases; tracks data and deadlines for future action (e.g., employee training, license renewal).

Summarizes and inputs data and information into computer; verifies accuracy of data; creates reports, forms, charts, graphs and spreadsheets; distributes to appropriate individuals.

Updates and maintains databases, such as runcards, left/rights, operator route directions and electronic bus sign names; maintains hard copy files.

Assigns operators to vehicles and routes in APC program.

Prepares final documents from drafts such as correspondence, notices, memos, reports, agendas and minutes; schedules meetings and training; distributes mail; duplicates materials, assembles packets, distributes materials; performs general clerical duties; attends meetings, takes and transcribes minutes; serves on assigned committees; participates in special projects.

Responds to and documents inquiries and complaints; answers telephones, takes messages and provides information regarding assigned programs and operations.

Maintains confidentiality of records as it pertains to conducting business in the Operations Department. Includes personal information and Human Resources information.

Provides CDL and physical reminders; provides Bangor badge reminders.

Completes other duties as assigned.

MINIMUM QUALIFICATIONS:

High school graduation and two (3) years of office support experience, or an equivalent combination of education and experience.

KNOWLEDGE, SKILLS AND OTHER CHARACTERISTICS:

Knowledge of:

  • Records maintenance, document processing, basic financial record keeping
  • Standard office practices and procedures
  • Kitsap County geography
  • Basic math

Skill in:

  • Completing assignments following specified guidelines or general instructions and meeting deadlines
  • Creating and maintaining files and records
  • Preparing clear and concise correspondence, reports, spread sheets and documents
  • Understanding and explaining programs, regulations, procedures and guidelines
  • Communicating effectively orally and in writing
  • Using personal computers and office software including data bases and spread sheets in a Windows-based operating environment
  • Working effectively with minimal supervision
  • Using public relations techniques in responding to inquiries and complaints

If this sounds like the job for you, apply today and interview tomorrow!

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